Surprisingly, sales and purchase journals are some of the most underused tools in D365 Business Central. If you have always thought of creating quick sales and purchase documents in D365 Business Central, this guide will surely be of great interest to you.
Let us start things with our first example. Suppose a customer just walked into your office and paid cash to receive a service or item. There is no need for you to create an invoice as you don't have to give or email the invoice to this customer. However, you still need to have an invoice so it exists in D365 Business Central so you can apply for the payment.
This will result in the recording of the associated customer ledger entry for you to make the cash entry. The customer ledger entry will be as follows:
You can now notice that the customer ledger entry is indistinguishable from a manually created invoice through the sales invoice screen or one created from a sales order. However, you need to observe a great sense of caution when creating an invoice this way. For example, you will be unable to choose an item while creating an invoice from a sales journal. In other words, a sales journal is not the recommended method for generating the invoice if you want this sale to hit your inventory.
Sales Journals should be used specifically for easy and quick account adjustments. It is equally important to remember that you will be unable to view a posted sales credit memo or posted sales invoice this way. In other words, it is best to create a traditional invoice if the customer requires a copy of the document. On the other hand, a purchase journal is best used when someone at your organisation puts a large purchase on a credit card.
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